THE MOSSY CREEK CRUZERS CAR CLUB BY-LAWS

ARTICLE ONE: Name and Purpose

Section 1: Name
The name of this club shall be the Mossy Creek Cruzers Car Club (hereafter referred to as the Club).
Section 2: Purpose

The Club, operating in Jefferson County, TN, shall operate as a non-profit organization, to promote enthusiasm for classic/antique
cars and to promote good fellowship among members and other car enthusiasts. It is the intent of the Club to share the fellowship
of our community by donating to charities and families in need.


ARTICLE TWO: Membership
Section 1:
Membership in the Club shall be open to anyone with an interest in classic/antique cars. Membership shall consist as Primary
member and one (1) other person (husband/wife, significant other, or one family member in same household). The Club will not
discriminate concerning age, except a minimum age of 18 years old, sex, race, religion or national origin. If a member has previously
quit the club and then wants to rejoin, they must be voted back in by the membership at the next meeting.
Section 2:
A. Member may hold an elected office after 1 year membership). All Club members are encouraged to attend all Club meetings and
Club sponsored functions.
B. Charter Member
All active members who had paid their dues by the March meeting 2012. Charter members are those original members that organized
and started the Club and those who attended the first meeting.
Section 3: Dues
A. Dues are $20 per year for primary member plus the one they joined with. One Club T-Shirt will be given to the primary member,
one time.
B. Dues shall be increased by the membership as required. Dues shall be paid at the January meeting each year and should be
received no later than the end of March. Dues are non-refundable. If a member joins for the first time in July of the year, the dues
are $10 and will be the full $20 in January of the following year. The membership form and check for $20 can be mailed in to: Mossy
Creek Cruzers Car Club, 562 North Hwy. 92, Jefferson City, TN 37760.


ARTICLE THREE: Meetings:
Section 1: The presiding Officer shall call the meeting to order. Monthly meetings will be held the first Tuesday of each month unless
otherwise changed by the membership. Roberts Rules of Order will be followed at the meetings which shall be as follows: Call to
Order, Welcome guests and new members, Secretary reading the previous months minutes, Treasury Report, Old Business, New Business
(to include events, cruises, planning etc), then Adjournment. In our Club we start with Prayer and Pledge of Allegiance to the flag.
Section 2: Notice of meetings. The Secretary will e-mail to each member stating the place, time, day, hour and purpose of any meeting
of the members. It will also be posted on the website.
Section 3: Guests at Club meetings must be sponsored by an active member, Officer, Director or Committee of the Club. Sponsors
must let the presiding Officer know of the visitors so they can be placed on the agenda before the main meeting begins.


ARTICLE FOUR: Elections
Section 1: The membership shall nominate and elect from its body a President, Vice President, Secretary and Treasurer. An Officer
of this club must attend at least 9 of the meetings per year. A nominated person must be a member at least one year.
Section 2: Board of Directors shall be nominated and elected by the membership, and shall consist of an odd number of directors,
not less than three. The President of the club shall be a member of the Board of Directors and all other committees.
Section 3: Nominations for Officers
Nominations will be from the membership present at the meeting. A nominated person must be a member for at least one (1) year before
being eligible to hold office. Nominations for Officers shall be held at the OCTOBER meeting. The actual election of the nominated
Officers will be held at the NOVEMBER meeting. Terms of Office shall be annual and there are no TERM LIMITS. If there is only one
person nominated for an office, a ballot vote is not necessary, just a show of hands accepting that person. If more than one member is
nominated for an office, a secret ballot will be taken. Newly elected Officers shall assume their duties at the JANUARY meeting and shall
serve from January through December. Vacancies in any Office, does not constitute moving an Officer up, but shall be filled by nomination
and vote from the membership at the next regular meeting. Such newly elected person will serve the duration of the original term.
Section 4: Voting
In order to maintain simplicity all club actions requiring a vote of the membership shall be by majority of those present at the Club
monthly meetings.

Section 5: Election of Officers (unless only one is nominated, then a show of hands is sufficient), amendments to the By-Laws and
any other vote deemed significant by the Officers, will be accomplished by Secret Ballot or a show of hands. After the vote and once
collected, Ballots shall be counted by one Officer, one Board of Director member and one random member that is present at the
meeting. If it is a Minor vote it can be achieved by a show of hands. Ballots are not always necessary.
Section 6: The members shall nominate and elect a Car Show Director, Event and Fun Run Coordinator, Charity Coordinator, Newsletter
Editor, Membership Coordinator, a Chaplain and a Sergeant of Arms as well as the Board of Directors. This should occur as
soon as possible in the new year, preferrably January.


ARTICLE FIVE: Duties of Officers and Directors/Coordinators
Section 1: Duties of the President; The President shall be the Chief Executive of the Club. He/She shall preside over all meetings,
act on all committees, and be present at the Board of Directors meeting.
Section 2: Duties of the Vice-President; The Vice President assists the President in all Club activities and events, filling in when
the President can not be present.
Section 3: Duties of the Secretary; The Secretary is responsible for recording and maintaining the minutes of all business meetings
held by the club. These minutes are reported to club members monthly and read at the next meeting. The minutes shall be submitted
to the Newsletter Editor by the Saturday following the monthly meeting for inclusion in the newsletter.
Section 4: Duties of the Treasurer; The Treasurer is responsible for maintaining the finances of the club, keeping appropriate
records as required by the State of Tennessee and our non-profit status. A report shall be given at each meeting. He/She shall make
all payments of club debts upon approval of the club membership. All contracts, checks, drafts, or other payments of the money
should be signed in the name of the Club by the Treasurer.
Section 5: Duties of the Newsletter Editor; The Newsletter Editor shall be responsible for writing, editing and maintaining a Newsletter
monthly for the club and emailing it to members and other clubs. The Secretary shall submit the minutes to the Editor for publishing
by the Saturday after the monthly meeting. The Editor also assumes the Public Relations responsibilities by posting events in the
local newspapers and TV/Radio media.
Section 6: Duties of the Car Show Director/Coordinator; This individual organizes a committee to conduct an annual car show
sponsored by the Club. The position requires commitment to the Club through promotion, advertisement, participant involvement and
public relations. The committee should have members working together to achieve one goal. Door prizes or Advertisements can be
solicited by any member but then turned in to the Director. This is a volunteer effort and no compensation will be given to the member.
Section 7: Duties of the Event / Fun Run Coordinator; The Event Coordinator is responsible for selecting and recommending
events and road trips for Club participation. They shall prepare routes, reservations, and member registration if necessary. Such
events include: picnics, parades, cruise-ins, cruises to specific destinations, Christmas parties and other Club functions.
Section 8: Duties of the Charities Coordinator; They are to organize a committee to oversee all aspects of the Club’s charity
efforts. This includes: receiving and screening charity requests, recommending those seen suitable to bring to the membership for
a vote. Also when a family is in need, they shall find out the details and how we can help. All recommendations for charities and
donations shall be brought before the membership at a monthly meeting and voted on.
Section 9: Duties of the Membership Coordinator; This position is responsible for collecting dues, promoting membership and
working with the community as a Club representative. They must maintain a membership roll of all active members. Membership to
be renewed annually for inclusion in Club activities.
Section 10: Duties of the Board of Directors; The Board of Directors have the responsibility to oversee and recommend changes
to the operation of the Club. They may meet as they see fit to discuss and recommend changes as needed. Revisions must be
brought to the Officers, who will look over the revisions for any suggestions, they will then bring those recommendations to the
members to vote. The President must be present at all Board of Directors meetings. The previous President or Vice-President will
serve as a Board of Directors member.
Section 11: Duties of the Chaplain; The Chaplain leads the meetings with a prayer. They check on member’s health and family
situations, sending flowers/cards or appropriate condolences.
Section 12: Duties of the Sergeant of Arms; The Sergeant of Arms is charged with the maintenance of order during club meetings,
and with leading the Club meeting in the Pledge of Allegiance.


DISBANDMENT OF CLUB: If this club dissolves or ceases to exist, all monies in the club treasury shall be donated to a charity or
charities at the direction of the remaining members.